How To Structure Your Presentation?
Making a presentation involves two major phases namely the preparation phase and the presentation phase. For someone with limited experience, both phases could prove to be highly challenging. Often people run into starting trouble, they find themselves in a clueless situation not knowing where to start searching frantically for PowerPoint presentation tips all over the web.
One of the secrets behind every great presentation is a great ‘structure’ that backs the entire presentation. If you fail to structure your presentation well, then you could run into the risk of losing your audience along the way and the entire presentation could prove to be ineffective. So the first thing that you should do when it comes to getting ready for your presentation is to come up with an impressive structure or outline for your presentation. You should be clear about the path that you are planning to travel and your final destination. Each slide should help you get one-step closer to your goal without deflecting from the decided path. This of course requires practice and with experience, you will be able to master the art. However, remember that every expert had their “first time” and their own share of “mess ups” so do not panic. You too can do it! Here are some useful PowerPoint Presentation tips on how to structure your presentation and the dos and don’ts of structuring your presentation.
#1 You should be able to summarise your entire presentation in two sentences or thirty seconds. In other words, you need to have that kind of clarity on the topic that you are planning to present and until you gain that kind of clarity do not start building your slides. First make paper and pen work.
#2 Identify the core message that you want to convey. Your entire presentation or your entire case should be built around this core message.
#3 Gather statistical data and facts to support your core argument or your core message. Even the most valuable piece of information if not supported adequately could fail to elicit the attention of the target audience. So better do your homework.
#4 Once you have all the supporting data, organise them in the order of importance. Your audience will not have the whole day to listen to you. It is therefore important to present the most important and powerful data that will help you convince your audience first when they are still fresh and listening to you before drifting off.
#5 When you are structuring your presentation divide the topic into easily digestible sections and build one section upon the other. If you try to address the topic without breaking it down into simpler components then the entire presentation could lack clarity. Depending on the availability of time, you could omit certain sections safely and still create the best impact. If you have a short time, then you need to make the best use of every second that you have at hand, which means you should know how to segregate the most important to the least important points and present only the most important factors. Your entire structure should help you execute this strategy while presenting.